1. Registration Fee Refunds

  • 30+ Days Prior: Cancellations requested 30 days or more prior to the event date will receive a 100% full refund of the event registration fee.

  • 15–29 Days Prior: Cancellations requested between 15 and 29 days prior to the event date will receive a 50% partial refund to cover pre-event administrative and field logistics expenses.

  • 14 Days or Fewer: Cancellations made 14 days or fewer before the event are non-refundable.

2. Waitlist Replacement Exception

If a cancelling team’s slot can be successfully filled by an FRC team from our official Waitlist prior to the event, Team 2220 will issue a 100% full refund of the event registration fee, regardless of when the cancellation notice was received.

3. Food Pre-Orders (Week Zero only)

  • Up to 10 Days Prior: Meal pre-orders (Pizza and Hot Dog meals) can be modified or fully refunded up to 10 days before the event. Pre-paid meal tickets can still be used even if you cancel your team’s spot in the competition; we encourage your team to attend, eat meals, network with other teams, and watch matches, even if your own robot is not able to compete.

  • Within 10 Days: Because orders are finalized with vendors one week in advance, meal pre-orders are 100% non-refundable within 10 days of the event.

4. Weather & Event Cancellation

  • If Blue Twilight Week Zero is canceled or postponed due to severe weather, facility closures by Independent School District 196, or unforeseen safety emergencies, 100% full refunds will be issued to all registered teams.

  • EHS FIRST Robotics (Team 2220) is not responsible for non-refundable travel, lodging, or transportation costs incurred by participating teams.

5. Multi-Event "Double Pack" Adjustments

If a team registered under the Double Pack Discount (Week Zero + Reloaded) cancels their registration for one of the two events:

  • The $50 multi-event discount becomes void.

  • The remaining event will be billed at the standard single-event rate ($250).

  • Any applicable refund for the canceled event will be calculated from the net difference.

6. Team Substitutions

Registration slots may be transferred to another FIRST Robotics Competition (FRC) team from the same school or district at no extra charge. Written notice must be provided at least 48 hours prior to the event start.

How to Request a Cancellation

All cancellation requests must be submitted in writing by replying directly to your registration confirmation email or contacting the organizing committee at weekzero@eaganrobotics.com. Refunds are issued to the original paying school or organization via check or electronic reimbursement.